Built for theatre programs of every size
Theatre Production Management.
One Place. Zero Chaos.
From the first audition signup to closing night — scheduling, casting, projects, and messaging in one installable app.
Built for the teams that run on passion, not payroll.
The Problem
You know the drill.
A spreadsheet here, a group chat there, and somehow it all holds together. Until it doesn't.
Paper sign-up sheets at auditions
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Digital casting calls with scorecardsApplicants request roles online. Panels score with 9-field cards. Cast list publishes itself.
Casting spreadsheets with 12 tabs
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Cast list syncs to your schedule automaticallyFinalize casting and your groups, show access, and event visibility update instantly.
3 AM group texts nobody reads
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Instant alerts when anything changesWhen rehearsal time or location shifts, everyone called to that event is notified automatically by push and email — with the updated time included. No group text. No "did everyone see this?" follow-up.
Slack + Discord + GroupMe + Drive + email
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One organized platform for your entire programScheduling, projects, hours, expenses, galleries, and comms — nothing lives outside StageManager.
Texting around to figure out who's free
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Ask. Get an answer. In seconds.The Owner AI Assistant reads your live schedule, availability, and project data. Ask "Who's free for a work call this Saturday?" and get an answer grounded in what's actually in your org.
Featured capability
Replace your clipboard.
We built something better.
A five-phase digital audition pipeline built specifically for theatre. From casting call to published cast list — no spreadsheets, no clipboards, no "who got what?" emails at midnight.
5
Guided phases
9
Scorecard fields
4
Permission levels
0
Spreadsheets needed
1
Casting CallOpen digitally — actors request roles, set limits, share via QR
2
AuditionsSchedule slots, panels score with 9-field scorecards privately
3
CallbacksCompare scores, schedule callbacks, score independently again
4
Casting DecisionsCast, Understudy, or Not Cast — one screen, no copy-paste
5
CompleteCast list published, members added to show groups automatically
Everything You Need
Every tool your production needs.
In one place.
NEW
AI Scheduling Assistant
Describe your schedule in plain English — "Every Tuesday in August, 6–9pm in the main hall" — and the AI generates the events for you to review and confirm. One click to add them all.
NEW
Owner AI Assistant
An owner-only chat assistant with a full snapshot of your org's availability, schedule, and project data. Ask open-ended questions and get answers grounded in what's actually happening.
NEW
Auditions Pipeline
5-phase casting workflow with digital scorecards, role requests, callbacks, and automatic cast list sync.
Scheduling & RSVPs
Build timelines, recurring shifts, one-tap RSVPs, and group-targeted events with conflict detection. Export availability and schedules to Excel/CSV anytime.
NEW
iCal Sync
Members subscribe to their show calendar in Apple Calendar, Google Calendar, or Outlook — auto-updates when you make changes.
NEW
Document Library
A built-in home for cast handbooks, rehearsal tracks, and production notes — with inline PDF and image viewing and secure, org-scoped access. No Drive links.
NEW
Venues
Distinguish between the main stage, rehearsal hall, and off-site spaces when building your schedule. Set day-of-week recurrence per venue.
NEW
Action Items
Show-level task tracking with assigned leads, due dates, and completion notifications. Log "order gels by 8/1," assign it, and close it out with a clear record.
Project Tracking
Build steps, materials lists, cost tracking, and team assignments for sets, props, and costumes.
Messaging
Group, shift, and project messaging with channels, DMs, and threaded replies — all in one inbox.
NEW
Volunteer Hour Logging
Members log hours in 0.25h increments. Approvals tracked. Export totals for service-hour requirements, grants, and stipends.
NEW
Conflict Calendars
Import external iCal feeds — school sports, district calendars — and surface scheduling conflicts automatically.
Show Galleries
Photos, videos, tagging, YouTube/Drive embeds, categories, and slideshows for every production.
NEW
Expense Reports
Submit itemized reports with receipt upload. Approve, reject, and export to PDF with embedded receipts for your treasurer.
Roles & Permissions
Owner, Show Lead, Cast, Crew, and Volunteer roles with a fully configurable CRUD permissions matrix per org.
Inventory
Track props, lighting, costumes, tools with auto-numbered IDs, photos, and status tracking across your program.
Availability Tracking
Member self-service availability with team-wide monthly grid and shift conflict detection. Override recurring availability for specific dates without touching the whole series.
Built for everyone on your team
The right tools for every role.
StageManager adapts to how your program is actually structured — with role-appropriate views for everyone from the artistic director to the stage crew volunteer.
Owner / Director
For Directors
Manage your full organization — members, roles, and permissions
Invite members with QR codes; control who sees what
Approve hours, expenses, and member roles
Full analytics, reporting, and admin dashboard
Production Lead
For Show Leads
Build schedules, events, and shift assignments
Run auditions and publish cast lists
Manage projects, scenes, lighting, and sound
Performance sync mode for live shows
Cast · Crew · Volunteer
For Cast & Crew
One-tap RSVPs, iCal sync, push notifications
Manage availability and view team conflicts
Request audition roles and track your status
Log volunteer hours and submit expenses
No App Store. No friction.
Install it like an app.
Works everywhere.
StageManager is a Progressive Web App — your cast, crew, and volunteers install it directly from their browser. No App Store approval, no Play Store hoops, no "everyone needs to download the app" nightmare. Automatic update detection keeps the app current after every release — no white screens, no stale caches, and Safari users see the refresh prompt reliably.
iOS Safari
Android Chrome
Desktop
Pricing
Simple pricing for every program size.
One plan. Everything included. No hidden fees, no per-seat pricing.
StageManager Pro
Everything your production needs. All in.
Unlimited shows, unlimited members, every feature — auditions, scheduling, projects, messaging, hours, expenses, and more.
Unlimited members & shows
Full auditions pipeline with scoring
AI scheduling assistant & owner AI assistant
Document library, action items & venues
iCal sync, schedule-change alerts & notifications
Hours, expenses & reporting
PWA — iOS, Android, desktop